MERCHLOOP FOR HR AND PEOPLE OPS

Employee swag for HR teams, without the forecasting

New hire kits, an employee swag store, recognition gifts and uniforms, run as one program. Made after someone picks it, so nothing sits in a closet.

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Employee swag for HR teams, without the forecasting New hire kits, shipped to the door.
Trustpilot
$0setup or store fees
0minimums, even for one item
~1 wkfrom kickoff to a live store
~150 hrssaved a year, on average
IN SHORT

What does Merchloop do for HR and People Ops teams?

Merchloop runs employee swag as one program: new hire kits, a branded swag store, recognition gifts and uniforms. Every item is made after an employee picks it, so there is no inventory to buy, store or count. Setup is free, there are no minimums, and most stores are live in about a week.

WHAT LANDS ON YOUR DESK

The four swag jobs people teams own

New hire onboarding New hire onboarding

A gift link in the offer letter. Kit at their door when they start.
An employee swag store An employee swag store

A branded store your team uses any time. No POs, no spreadsheet.
Recognition and milestones Recognition and milestones

Anniversaries and promotions, handled with a gift card they redeem.
Uniforms and bulk Uniforms and bulk

Uniforms, safety gear and event apparel, with bulk pricing built in.
HOW IT WORKS

You send a link. We take care of the rest.

  1. You send one link

    In the offer letter or the first-day email.

  2. They pick their own gear

    Size, color and style. Miss the deadline? A preselected kit ships anyway.

  3. We print, pack and ship

    Made in our facility, sent to their door.

Want to see it running on a real store? Book a 15 minute walkthrough

TIME BACK

Merchloop gives HR teams their time back

~150 hours back
every year

Average for a team onboarding about 20 people a month.

Collecting sizes Chasing every new hire → One link
36 hrs
Ordering and reordering Quotes, minimums, POs → Nothing to order
24 hrs
Storing and counting Closet counts → No inventory
24 hrs
Packing and shipping Packing by hand → We ship it
48 hrs
Answering "where's my hoodie?" Status emails → Auto tracking
18 hrs
See the full breakdown
Swag tasks an HR team stops doing with Merchloop, and roughly how many hours each gives back per year
Task Without Merchloop With MerchloopTime back
Collecting sizes A survey or spreadsheet to every new hire, then chasing the ones who never reply. Each person picks their own size and style from one link.~36 hrs
Ordering and reordering Quotes, minimums and a purchase order every time a cohort starts. Nothing to order. Items are made when people choose them.~24 hrs
Storing and counting Boxes in a closet, a count every quarter, and a guess at what to reorder. No inventory to store, count or reorder.~24 hrs
Packing and shipping Kits packed by hand and trips to the post office for every remote hire. We pack and ship to each person's door, with tracking.~48 hrs
Answering "where's my hoodie?" Emails and messages asking about order status. Tracking goes straight to the employee, and you can see every order.~18 hrs
Time back per year ~150 hrsevery year
Sarah Eyk
“We were only able to offer our employees a limited clothing portal twice a year. With Merchloop's business model, we've avoided all those issues.”
Sarah Eyk · Marketing Manager, Ferris Coffee & Nut Co.
NOBODY GETS MISSED

Gift cards that do the chasing for you

Put a deadline on the e-gift card. Anyone who hasn't redeemed by then gets a preselected gift automatically. It's how we run holidays for a 1,400 person distribution group.

  • Set a spend amount and a deadline for each group
  • Anyone who does not choose is sent a preselected gift automatically
  • Redemptions, spend and shipping status, all in one view
Talk through a gifting program
Gift cards that do the chasing for you
MONEY BACK

Stop paying for swag that sits in a closet

What is your last bulk order costing you?

Use your own numbers. Nothing is saved or sent.

See pricing
Sitting in a closet $0
Worn Never claimed $0 paid upfront
$0Upfront with Merchloop. You pay only for what people choose.
Upfront spend Paid before anyone wears it $0 upfront
Minimums Set quantities per design None, even for one
Sizes Guessed months ahead Picked by the wearer
Leftovers Odd sizes in a closet Nothing made until ordered
Compare every difference
Bulk ordering compared with Merchloop for employee swag
Bulk order Merchloop
Upfront spend Every item paid for before anyone wears it $0. You pay for what people order
Minimums Set quantities per design and color None, even for a single item
Sizes Guessed months ahead Chosen by the person who wears it
Leftovers Odd sizes and old logos in a closet None. Nothing is made until it is ordered
Remote employees You pack and ship each kit Shipped to each person's door
Restocking A new order and new minimums Every item stays available all year
PEOPLE TEAMS WE WORK WITH

Stores built for HR and People Ops

See more stores
US Heart & Vascular US Heart & Vascular2,500 people across many locations, in one store. HomeServe HomeServeSeveral brands under one parent, one on-demand store. Solvo Global Solvo GlobalGift cards for the people who beat their goals.
FAQ

Questions HR and People Ops teams ask us

How do new hires get their swag before day one?

You send them an e-gift card link, usually in the offer letter or the first day email. They choose their own sizes and styles and enter their own shipping address, so the kit goes to their home rather than your office.

Most onboarding kits ship within two to three weeks, and faster once your products are already set up on the store.

Is Merchloop cheaper than ordering swag in bulk?

Usually, once you count what goes unused. A bulk order is paid for upfront, including the sizes nobody claims. With Merchloop there is no upfront spend and no minimum, and you pay only for the items people actually order. Use the calculator above to run your own numbers.

What if someone never redeems their gift card?

You set a deadline. Anyone who has not chosen by then is sent a preselected gift automatically, so no one on the list ends up with nothing. You can see who has and has not redeemed while the window is still open.

Can employees buy their own items too?

Yes. The same store can run company-paid gift cards and employee-paid purchases side by side, and you can set a discount on core items so your team pays less than list.

Can different programs be billed separately?

Yes. Onboarding, recognition, bulk and employee purchases can each be invoiced on their own, so the cost lands on the right budget line.

Do you handle uniforms and safety gear, not just soft goods?

Yes. Uniforms by job type, hi-vis and workwear, headwear, drinkware and tech are all in the same catalog. Managers can order in bulk for their crews with bulk pricing built into the store, and there are no minimums either way.

What does it cost to set up the store?

Nothing. There are no setup fees, store fees, minimums or annual spend requirements. You pay for what your team orders. Full detail is on the pricing page.

More questions? See our FAQ page